Our annual Auction is highly anticipated by our community because it is a fun party, a chance to visit with old friends and an event with a great cause! All the money raised supports our Pacific Primary children through the Tuition Assistance Fund (which ensures socioeconomic diversity) and funds our incredible Creative Arts Specialists and programs.
To the left, you will find:
Auction Donor Form (ADF)- For the three required donations from current Pacific Primary families.
Business Item Donation - For businesses donating directly to the school.
Ads & Greetings - a link to the page for submitting artwork and text for Catalog Ads and Staff Greetings.
Helpful Information -
The Auction Donor Form
Here are some tips on how to fill out the Auction Donor Form:
Item Name: Limited to 35 characters, provide a descriptive name for your donation.
Estimated Value: Please give your best estimate if the amount is not known. What if the item is 'priceless'? - either do your best, or enter $1 and we will see how to promote the item for the auction. Items $50 or less may be included in the Cash & Carry section of the auction.
Donation Type: The annual auction includes both the required donations from current families as well as items solicited by the school from businesses. If your child is a current Pacific Primary student and you are entering one of your three required donations, select Family Donation. If you are a business donating directly to the school (i.e., not in a particular student's name) please use the other form, Business Item Donation, located in the links to the left.
Item Description: Please provide a creative description of your item and include as much detail as possible. Potential bidders will read your description -- this is your chance to sell your item!!! The information will be included both in the catalog and with the item during the Silent Auction. (200 word limit)
Restrictions: The fine print. Here, you should include any information that potential bidders should be aware of, again with as much detail as possible. Is there a deadline or expiration date? Are there blackout dates? A limit to the number of participants? Is this a Count-Me-In item intended for current Pacific Primary families only? (more detail on Count-Me-Ins can be found below) Are you the sole donor, or are multiple Pacific Primary families donating the item? Must the bidder be a Pacific Primary family member, or can the item be included in the Online Auction (another significant fundraising component of the auction).
Item Category: During the Silent Auction, items are grouped together by category. Sometimes there is some crossover - your Lulelemon sportwear may be Fashion or Fitness - just do your best.
I am a(n) Individual Donor/Business Donor: If you asked a business to donate this item, select business donor. If your item was purchased from a business and then donated by you, select Individual (the business name can still be featured in the description). If it is your own business and this is one of your three required donations, is the donation in your business's name?
Item Type/Delivery: If you are donating a service or intangible item, such as a Count-Me-In, airline miles, or access to your timeshare, select "This Form acts as Certificate of Donation". If you are donating an actual gift certificate or gift card from a restaurant/store or a physical item (wine, event tickets, electronics, etc.) select one of the other available options. If there are additional circumstances surrounding your donation, select "Special Arrangements Needed" and provide detail in the following field.
Special Arrangements: If in the previous question you selected anything besides "This Form acts as Certificate of Donation", provide in this field a delivery date and enough information so that we can ensure your donation is properly accounted for and available when needed. Securely attach a copy of your confirmation email to the donated item.
For Pacific Primary Community Only: If you do not want your donation to be available in the Online Auction, or this is a Count-Me-In intended for Pacific Primary families only, please note here.
On behalf of: Enter in the Pacific Primary student's name here. This helps us ensure that your donations are recognized as one of the three required donations.
Business Details: If you personally solicited your donation from a business, please provide the business' name, a contact at the business, address, phone number and URL.
What is a Count-Me-In?
These donations allow multiple winners per item. To donate a “Count-Me-In,” the donor specifies an activity s/he will lead (such as a kids’ craft party, a wine and cheese tasting party, a nature walk in Golden Gate Park, etc.), as well as the nature and number of participants the activity allows for and the cost for each participant. If possible, indicate a specific date and time. At the auction, the spaces for the activity are sold on an individual basis – much like “tickets” are sold to special events – thus allowing multiple families to purchase and participate in one “Count Me In.” This is a great way to get to know other Pacific Primary families and to build community!
: Donor would like to host a birdhouse-building party in his backyard for ten 4-5 year old children, including a picnic lunch. The “Count-Me-In” donation would read “Count-Me-In – Birdhouse Building Party on April 8, 2014. Ten spots available for children ages 4-5 as of that date. Parents to drop children off at 10:00 a.m. and pick up at 1:00 p.m. Picnic lunch provided. $40 per child, materials included.” At the Auction, this donation would be auctioned off by party space, thus allowing ten children from different families to participate. Once filled, the auction item would raise $400.
The Business Item Donation Form
Please use this form for entering goods or services solicited from businesses by Pacific Primary and donated directly to the school. Do not use this form if you are a Pacific Primary parent entering one of your three required donations.
Once you have filled out the form and successfully Submitted, you will see a confirmation page and also receive a copy via the email address you provided.
Print two copies. Use one for your tax records. The other should be dropped off at the Sunroom, at the Intake Kiosk, along with the item. Attach the form to the item securely. Or, if the form acts as the gift certificate, just drop it in the box marked Completed Auction Forms.
The Intake committee will move items to storage periodically, and may follow up with you with any questions.
Deadline: Friday, January 10
The deadline to submit your donations and delivery to the Sunroom is Friday, January 10. If you are unable to deliver the actual item by that date, you must still commit your donations using this form (or print forms available in the OSS Sunroom) by that date, and indicate in the Delivery Details section when we can expect delivery.
Intake committee members will be available at the Intake Kiosk to help accept donations and manage details at the following dates/times: